External Email Process

Cal Poly uses a system called Anthology (formerly known as iModules) to email alumni and donors. The CLA Communications team manages all Anthology communications as the designated Anthology coordinator for the College of Liberal Arts.

Contact: Cara King, 805-756-1216

External Email Process

Note: This process normally takes 10 to 15 business days (department e-newsletters take longer than more simple emails like event announcements, etc.).

1. Department to provide the following items to Cara King with CLA Communications (recommended three weeks in advance for e-newsletters):
   • Text with the subject line in Word document 
   • URL links 
   • Target audience (e.g. all department alumni and donors)
   • Desired distribution date 
   • Sender email (cannot be personal email)
   • Supporting images and graphics as separate files (JPG or PNG)
     • Banner graphic: 800px by 381px
     • Feature image: 280px by 280px
2. CLA Communications builds email or e-newsletter and sends a draft to the department for review/approval
3. CLA Communications sends a draft to Dean’s Office and Advancement for review (if solicitation) 
4. CLA Communications sends a draft to University Communications for review/approval based on Cal Poly brand standards
5. CLA Communications schedules the email to send
6. Email is sent via Anthology